Apprenticeship Service: Payment Updates

Payment Updates

  1. R12 Payments Update

As part of our continuous improvement to the apprenticeship service, we will be making a number of improvements to the apprenticeship payment system for the R12 ILR return. This will address some known issues including those where provider data changed between ILR returns or where the small employer (SEM) flag did not process correctly at the start of the year.

As a result, payments will now more accurately reconcile against changes to ILR data fields such as the small employer (SEM) and apprenticeship contract type (ACT) fields. Where you have made changes to these fields for an apprentice record throughout the 2017 to 2018 year or where the SEM flag did not process correctly at the start of the year, you may see adjustments reflecting this reconciliation at R12, including updates to the employer co-investment. The co-investment you are required to collect will be shown on your apprenticeship funding reports and the Funding monitoring reports. The updated payments calculation will resolve the known issues in the funding report for changes to SEM and ACT fields and the known issues document has been updated accordingly.

As a reminder, it is important for all providers to submit accurate and timely data to minimise the need for making retrospective changes to ILR data fields.  

  1. Individualised Learner Record (ILR) – R14 hard close

It is critical that you make any amendments to your 2017 to 2018 ILR data before the hard close at 18:00 on the 18 October 2018. After this date you will not be able to fix any data match issues from your 2017 to 2018 ILR return and will not receive payment for activity relating to August 2017 to July 2018.

Completion Payments

We will shortly release the new funding calculation that will hold back the completion payment at R14, as explained  in the Apprenticeship Funding and Performance Management rules for training providers. The current system does not hold back the completion payment.

When we release the new funding calculation, we will recover the completion payment unless:

  • you have recorded the necessary co-investment in the ILR
  • the apprentice is fully funded through the levy or
  • the apprentice is e covered by one of the the waivers  below and you have recorded these correctly. These are:
    • the small employer co-investment waiver
    • you deliver to your own employees (and record the LDM code 356 in the ILR record for the apprentice).



Comments (2)

  1. Jaci

    Is there anyway that “Manage Apprentices” could be in alphabetical order?

  2. ShereeneClarke

    The R12 spreadsheet seems to have errors as it is duplicating aims for the same learner, has anyone else encountered this issue?


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