An apprentice is having their hours reduced from 30 to 12.
What do we need to do in this instance? We can’t change planned end date in ILR so do we just work out the minimum end date based on new hours and don’t change ILR?
Appreciate OTJ may need to change too.
The calculation is based on the weeks or months left to do, as an example 6 mouths or 26 weeks so the duration need to be extended by 30/12 giving 65 weeks or 15 months from the calculation 6 X (30/12).
You only indicate the new planned end date on the commitment statement and not the ILR.
The OTJ hrs would remain the same as the duration has been extended proportionally.
See the note from the ILR specifications:
The planned end date of the learning aim must be entered in this field at the start of the learning aim. This should remain constant and must not be changed. It is not expected to be a rolling date subject to changes.
The planned end date must remain the same between teaching years as it is used in success rates to match data from one year to the next.
If a learner continues their study beyond the date planned at the start of the learning aim, this should be reflected in the learning actual end date field and the learning planned end date must remain unchanged.
It is important that this date is set realistically based on historic performance, published average lengths of stay and a thorough assessment of the learner at initial assessment. See the funding documentation for further information.
For apprenticeship standards, the Learning planned end date must include both the training and end point assessment period for continuing learners. For new starts on or after August 2019, the planned end date must only include the learning related to the learning aim and not include the end point assessment period.
And from the PSM guidance:
94. The Learning planned end date field must not be changed once set and this is stated specifically in the ILR specification.