How would we know if an employer had run out of Levy funds. Two of our Levy employers are showing on FRM 12 as needing co-investment but we have them as Levy. Wondering if employer has now run out of funds.
On the Apps Monthly Payments Report where a levy payer has insufficient funds and requires co-investment this will be shown in the monthly columns ‘co-investment (below band upper limit) due from employer’
The first we know about an employer having insufficient funds is usually when it appears in the report Martin mentions. Sometimes an employer will give us a heads up that they expect this will happen. Often they have no idea. We made sure it’s in our contract that they will pay the extra when this happens.
Sometimes you’ll find that an employer has insufficient funds for a month or two, then has enough funds in later months. The amounts can vary each month if they’ve been able to pay some, but not all, of the monthly on programme payments from their levy pot.
You just need to keep a close eye on the reports every month.
Yes as they only go into co-investment when they have insufficient funds in their Levy account, the employer can cause this where they do not pay their levy contribution on time or have varying amounts credited each month.
We have an employer that has ran out of their levy pot, do we change them to being non levy in the ILR or keep them as Levy payers? What evidence do we need to provide to auditors that they have ran out of their levy pot if anything? Do we just bill them for 10% of the negotiated fee for the months they don’t have anything in the Levy pot?
Do not change the ACT 1 as this indicates they are being paid from the Apprenticeship Service and can apply to levy payers paid by the AS as well as non-levy payers who use a levy account when funds are transferred to them.
The funding reports will indicate any co-investment required so that you can invoice the employer.