What are the consequences of changing the Employer ID at the next maytas/ILR load-up?
We’re arranging EPA for one of our apprentices – he works in a school that is part of a MAT so, in effect he has two ERN numbers (one for the school & one for the MAT). We should be using the MAT ERN number but we’ve been using the school ERN number (in error).
I’m assuming that if we chage the number at the next ILR load-up it will create an error.
How do we get around this?
many thanks for your help.
SlippyNovember 27, 2019 at 10:09 am #412880
The guidance from the ILR PSM is:
244. A valid Employer identifier from the Employer Data Service (EDS) must be obtained if the apprentice is employed at a school or academy.
245. Please use the Employer identifier of the school if this is the learner’s place of work and not the Employer identifier as the local authority.
Not sure if the same applies to MAT as I do not recognise the acronym
HTHNovember 27, 2019 at 10:19 am #412886
Thanks Martin but I’m still confused. My understanding is that we should be using the Multi Academy Trust Employer Identifier (as we have been doing for other apprentices employed in various schools that are under the MAT banner) so I think we should change that detail on Maytas/ILR submission – but this will create an error will it not? Or does it matter now (as he is nearly at his end point assessment?
SlippyNovember 27, 2019 at 10:34 am #412892
We always use the ERN of the site at which they work. If it were a national retail chain, we wouldn’t use the head office ERN, we’d use the ERN for the branch at which they worked. I’d say the same goes for MATs.
What makes you think you’ve been using the school ERN in error?
If you just switched it now (though I don’t think you should), I can’t think of any errors it would cause. ERNs don’t seem to be linked to anything much.November 27, 2019 at 10:44 am #412894
If it is not currently causing any issues and you have been receiving funding I would not advise changing it.
Ruth is correct you should be using the site ERN.November 27, 2019 at 10:50 am #412896
Martin – Where do we get that from? I’ve always “known” that the ERN represents the site, not the employing organisation as a whole, but I can’t find any current guidance to that effect. The guidance you pasted above does clarify for schools, but not other organisations.November 27, 2019 at 11:05 am #412900
Did you misunderstand what I said as I only agreed with you?November 27, 2019 at 11:22 am #412906
Many thanks Ruth.
SlippyNovember 27, 2019 at 11:42 am #412912
Many thanks MartinNovember 27, 2019 at 11:43 am #412914
@Ruth Its in the ERN User guide about using the ERN of the siteNovember 27, 2019 at 1:17 pm #412939
Martin – I think you’ve misunderstood me 🙂 I understand that you were agreeing, I just can’t find any guidance to back up what we both agree is correct. I think most of us “know” this is the case, but where did we get that from? Old guidance? Mass hallucination?
@jessicar – I checked that yesterday, and I don’t think that’s clear either. Also, that guidance quotes the 2012/13 ILR, so I’m not sure I’d trust it.November 28, 2019 at 10:23 am #413109
Hi. Any further clarification on this? Ultimately, Would it be such a sin if it was recorded as either? (the actual school site number or the multi academy trust the school is part of)??,
SlippyDecember 3, 2019 at 10:10 am #414178
I think you’d need to ask the ESFA what the impact would be. The ILR Specification describes the Reason Required for this field as “Enables identification of the employer for funding and assists with labour market intelligence.”
I’ve never seen it impact on funding. It pops up in the FRM reports suggesting you’ve got the number of employees wrong, but they don’t actually remove funding as a result.December 3, 2019 at 11:22 am #414210
OK. Many thanks Ruth.
SlippyDecember 3, 2019 at 11:25 am #414214
Found this in an 2015 post:
Thank you for all the responses – I received a response from the EDS which confirms the above, i.e. each site requires an EDS numberDecember 3, 2019 at 12:24 pm #414233
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