We have a learner who has failed their first EPA 22/07/19, then gone on to resit the EPA 19/08/19, for which they achieved a Pass.
Should I have returned on the ILR R12 as:
Learning actual end date: 22/07/19
Completion status: 2 (completed learning activities)
Outcome: 3 (no achievement)
Should I then update the ILR for R01 by just amending the Outcome to 1 (achieved)?
Does the ILR not allow input for fails and subsequent resits?September 6, 2019 at 9:29 am #396455
How is anyone else inputting this please?
There was no further learning required – purely a resit of the EPA….September 6, 2019 at 12:56 pm #396583
I think you just change the 3 to a 1 in your R13.
However, I cannot point to Official Guidance that actually says this…September 6, 2019 at 1:25 pm #396603
I have a query in with Service desk but, to be honest, that doesn’t fill me with confidence for a correct, specific reply.September 6, 2019 at 1:29 pm #396607
Did you get a response? I have the exact same issue.
KateSeptember 26, 2019 at 3:29 pm #400582
I’d like to understand this too if you get a response.
ThanksSeptember 26, 2019 at 8:52 pm #400604
We had the same situation and that’s what we did. Seems to have gone through OK and we got the payments we were eventually expecting.
KatSeptember 27, 2019 at 10:02 am #400680
I am having the same issue, we have a learner who sat and failed EPA in June last year, and is currently coded as a 2 & 3 on the ILR.
She has resat and we received her result this week and she has passed 🙂
As the resit is in the new academic year, can anyone advise how we code the ILR to reflect this? No extra training has been given.
Do we treat it the same as in 18/19 academic year, or how we would process in 19/20?
LisaOctober 10, 2019 at 11:45 am #406081
My view based on the rules is that if the learner is still in EPA then they haven’t completed all their elements of their Apprenticeship. In your example in 18/19 the are Completion = 1. Only until they leave do you know their outcome status. In your example they will be an achiever in 19/20.October 15, 2019 at 8:31 pm #406592
Yes the learner completed all of their learning activities in 18/19 failed EPA, and then resat and passed in 19/20.
I am just a bit confused on how to proceed with the rules changing for how we process them now.
Should I just leave her as completed non achieved in the R14 ILR and then update her R3 to show the end of the practical period date, and then her achievement date? I feel the guidance does not help clarify what we should do in this situations.
LisaOctober 16, 2019 at 8:28 am #406596
IN my view, the rules haven’t changed as such, just how we have to record them. You should only record an outcome for a learner once they have finished their apprenticeship (i.e. an achiever or a non-achiever). In 18/19 you get the 20% completion payment once ‘all elements of the apprenticeship are complete, including all EPA elements. For your learner, they haven’t completed all their elements in 18/19. They had attempted them all, but as they were continuing with resits, there is further EPA activity going into 19/20.
If you set the learner in 18/19 as Complete but Not Achieved, you’ll get your 20% payment but the learner will show as a leaver non achiever in success rates. You need to showing them as still on programme (completion status 1) in 18/19.
In 19/20 the method to record is different, the payment is different, but the rules are the same – you only record an outcome once the learner finishes their apprenticeship. In the ILR in 19/20, the completion date is now the ‘training end date‘ or ‘gateway date‘, and the achievement date is now the ‘apprenticeship end date‘. You now only get the 20% payment if the outcome is achieved.
Happy to be corrected if anyone knows otherwise.October 16, 2019 at 8:53 am #406599
I’ve been given the below information from the data service this morning (in reference to a learner who failed in 18/19 and will be re-sitting in 19/20):
‘I have confirmed with the ILR team that you only record the first attempt on the ILR and do not change it – regardless if the resit is in the same academic year or not.
If a learners needs additional learning in order to pass the assessment, then a new learning aim should be recorded as a restart with a Funding adjustment for prior learning to account for the new learning required to pass the resit.’
Hope this helps!October 16, 2019 at 10:25 am #406614
Here is the response I got from the Service Desk. Hope it helps.
We have a learner who has failed their first EPA 22/07/19, then gone on to resit the EPA 19/08/19, for which they achieved a Pass. No further learning was required, just a resit of the EPA.
In this caseyou should only mark the apprentice as completed once – using the 18/19 rules, as the apprenticeship training was completed before 1st Aug 2019.
For apprenticeship Standards, where the learner has completed all learning activities and began the End point assessment period prior to 1st August 2019, the Learning Actual End date for the current year will continue to include the end point assessment.
So, for apprenticeship Standards where the training has ended before 1st Aug 2019, and the assessment is after the 1st Aug 2019, the 18/19 rules apply and the Achievement date is not returned – only the Learning Actual end date:
Completion Status – 2
Learning actual end date – end of EPA (in which the learner passed)
Outcome – 1
Thank you for contacting the ESFA Service Centre
Michael Smith (Education and Skills Funding Agency)October 16, 2019 at 11:25 am #406653
Thanks for the further info, so key is whether the learner has a period of retraining (for which you will require evidence). No retraining – continuation of programme. Retraining occurred – close off the Zprog and restart a new one.October 16, 2019 at 11:36 am #406671
Thanks for the above, this does help. I know what to do now 🙂
LisaOctober 16, 2019 at 11:42 am #406678
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