ESFA ILR Learner Entry Tool

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This topic contains 6 replies, has 5 voices, and was last updated by  ApprenticeX 11 months ago.

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  • lapsed_user
    Participant

    Hi everyone – I’m looking for some feedback, if I may? Does anyone use the ESFA ILR Learner Entry Tool and, if you do….

    What is your opinion of it?
    Pros and Cons?
    Does it ‘fall over’ often, or ever?
    Does it have good or sufficient reporting abilities?
    If you’ve never used it before, is it easy to use, or be trained on?
    Has anyone heard that Ofsted (or indeed the ESFA!) have dim views on the use of it? – specifically in relation to Leadership and Management?
    Does it adequately support ESFA audit requirements?

    Sorry for all the random questions regarding this tool but we are looking to see what MIS tool to use, we have low numbers at the moment and there is ‘resistance amongst the ranks’ to use this free tool! I’m just trying to get an idea of how fit for purpose it is. Any feedback or advice anyone can offer me would be very much appreciated.

    Thanks in advance!
    Poppy

     
    #387638

    Martin Locock
    Participant

    Hiya- we runs SITS but decided to try using it rather than go straight away to the SITS add-on option.

    What is your opinion of it?

    It feels clunky, you wouldn’t want to run a lot of students (maximum is 500 anyway), but perfectly usable.

    Pros and Cons?
    Pro: free, reliable, good for adding students one-by-one, easy ILR export, good from a data management point of view as a walled garden
    Cons: can be a pain to install/run on networks, import/export facilities limited, record layout is complex and non-intuitive, hard (?impossible) to integrate with MIS, looking at groups of records difficult; very limited support for customisation, backing up only manual

    Does it ‘fall over’ often, or ever?
    No.

    Does it have good or sufficient reporting abilities?
    Sufficient for ILR purposes. Doesn’t offer anything other than learner count in etrms of stats (although FIS and PDSAT offer mutliplr reports from ILR output)

    If you’ve never used it before, is it easy to use, or be trained on?
    A bit daunting out of the box, but very easy once you’ve got the hang of it

    Has anyone heard that Ofsted (or indeed the ESFA!) have dim views on the use of it? – specifically in relation to Leadership and Management?
    No

    Does it adequately support ESFA audit requirements?
    Yes but will also need other records for learning progress, progress reviews, employer contracts/commitment statements etc

     
    #387661

    Andrew Piggins
    Participant

    Hi,

    It isn’t a MIS. It is a basic tool designed for producing a valid ILR file and is certainly adequate for that. It is expected that you would probably be entering the data from another MIS system (even if only a spreadsheet). It won’t do for analysis, reporting or recording learner data or learner activity.

     
    #387663

    Martin West
    Participant

    Hi,
    The ILR entry tool is an application that enables you to only export an XML file for your monthly claim to the ESFA.

    It is intended for that purpose only for use by new or small Providers who have not yet progressed to a full MIS which would be used for reporting.

    I have used it for a number of years and found it to be very stable and when used with FIS which provides validation and reporting from the data is fit for purpose for a Provider with less than 500 learners.

    It is simple to use once you understand the ILR requirements and Rules for the Programmes that you will be delivering.

    Both the ESFA and Ofsted would expect a Provider to move to a MI system when you have more than a few hundred learners on programme.

    If your provision is primarily Apprenticeships it is worth considering eportfolio software instead of a full educational MI system as these are now including the ability to export an ILR file for claims purposes.
    HTH

     
    #387669

    lapsed_user
    Participant

    Thanks so much for the feedback, Martin, very useful info.
    Best wishes
    Poppy

     
    #387674

    lapsed_user
    Participant

    Thanks so much, Andrew, too! This is very helpful info.
    Poppy

     
    #387677

    ApprenticeX
    Participant

    I find it useful in that unlike SITS it has the words that go with the various codes!
    Very handy when trying to deduce what to do in a new situation.

    SITS last year got the the schema for the XML wrong, and the entry tool provided a handy work around that didn’t involved having to edit XML in Notepad++

     
    #387970
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