How do you identify which error(s) applies to which apprentice?
My latest Rule Violation Summary Report has a learner count of 5 with a Total Number of Fully valid Learners as 3. Assuming this means that there’s error(s) for 2 of them where would it state the specific apprentice? It just states Rule name/Error Message & Occurances? Am I missing something really simple here??!
SlippyJune 6, 2019 at 3:06 pm #373980
If you open the .csv file of the same name, you can identify the learner by their learner reference number.
Hope this helps.June 6, 2019 at 3:16 pm #373984
Yes, it does – but the errors on the rule violation summary report are not what shows in the csv file….
The errors are LearnAimRef_40 & various LearnDelFAMTypes but on the csv file they are DLOCK_07s that refer to ‘no matching negotiated costs….’ ??
SlippyJune 6, 2019 at 4:22 pm #374008
You use the validation csv file not the DLOCK reportJune 6, 2019 at 4:40 pm #374014
…but where do I find that file? I can’t see it in the Hub…
SlippyJune 6, 2019 at 4:49 pm #374016
It’s usually under the “Latest reports” on the right hand side. If you can’t see it there, go into the ILR collection you’re currently working on, and under the reports column for the latest file import, there should be one called something like Rule Violation Report 20190604-111111.csv.June 6, 2019 at 5:32 pm #374026
Got it. Many thanks both.
SlippyJune 7, 2019 at 10:06 am #374125
The new portal ILR submission reports includes the error csv file in the .zip archive.
If you are new to this, then I recommend getting the FIS application setup. You can use FIS to generate the summary and errors files prior to submitting ILR.xml files to the portal.
Because FIS is not talking to the portal or the Apprenticeship Service it will not include DLOCK errors.
June 10, 2019 at 11:07 am #374720
- This reply was modified 5 months, 1 week ago by robS4S. Reason: added note about DLOCK
Many thanks. I’ve located the csv Rule Violation Report but I’m confused! I can see the 4 errors & when I click on each one (1.43201E +11) the number 143201100068 appears in the formula bar (which is the number of one of 5 learners in the XML Schema file) but in column ‘L’ (Spec Learner Monitoring…) it shows 100064-which is the last 6 digits of the Maytas trainee ID number for this individual learner, so I’m assuming all 4 errors are for the one learner? But why are there 2 different numbers & & why does it not identify the errors by the learner’s ULN?
Also, can you do a FIS report to check for errors prior to the ‘open window’ dates as I’ve just tried to for R11 or is it too early?
SlippyJune 12, 2019 at 4:06 pm #375218
You can use the same validation report (csv) from FIS but this does not include a few validation rules that are applied on the HUB only.
This report does not include the ULN but only the Learner Reference Number.
HTHJune 12, 2019 at 4:48 pm #375224
Column L is one of your provider specified fields. Presumably someone has set up your Maytas to put a trimmed learner number in there, that’s down to each provider, ours is blank. The Learner Ref is possibly showing that weird text simply because the column is too narrow. Try making it wider.
Like Martin says, you can get your validation errors any time from the FIS, as that’s a stand alone piece of software stored locally. Nobody sees what you run through there except you, and it’s available all the time.
Learner Ref or ULN should be just as easy to use as each other, and you might have records where you’re still awaiting the ULN, so Learner Ref is better.June 12, 2019 at 5:37 pm #375230
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