Can anybody advise how we are to record a restart on the ILR for an Apprentice that has completed their practical period and has been placed on a break in learning having reached gateway but has not been able to complete their End Point Assessment due to coronavirus pandemic restrictions.
We have an Apprentice that has been placed on a break in learning upon reaching gateway and has been unable to sit their End Point Assessment in the specified timeframe due to it being a practical Assessment (Hairdressing).
As the Covid-19 guidance advised, a break in learning was reported in the ILR but we are unsure (when the time comes) as to how we are to restart the Apprentice given that they only have the End Point Assessment to sit.
https://www.gov.uk/government/publications/coronavirus-covid-19-apprenticeship-programme-response/coronavirus-covid-19-guidance-for-apprentices-employers-training-providers-end-point-assessment-organisations-and-external-quality-assurance-pro (see section Disruption to Assessment).
Are we required to record a new programme and main aim even though the Apprentice will only be sitting End Point Assessment and there is no further learning to take place and what would the duration be, as potentially the Assessment will only take one day?
There doesn’t appear to be any clear guidance or advice on recording a break in learning and restarting an Apprentice in this scenario on the ILR.
I did contact the ESFA Service Desk / Apprenticeship Service Support but they couldn’t really clarify and just referred me to the normal guidance on recording restarts after a break in learning which we already know how to do.
Any advice would be very much appreciated.
EmmaJune 2, 2020 at 9:42 am #447184
BILs are only for breaks in *learning*, to stop the on-prog funding, this learner doesn’t need a break. You’ve had all the on-prog funding for them and won’t get the completion payment until they do EPA. So they’ll just end up with a later achievement date than anticipated.
This was *very* badly communicated by ESFA, you’re very much not the only one who has done this!June 2, 2020 at 10:28 am #447194June 2, 2020 at 11:07 am #447208
Many thanks for getting back to me…this didn’t make any sense to me from the start…as you say the learner has already reached gateway and we have drawn down all the funding except for the 20% completion element but thought it best to follow the guidance anyway! It appears they don’t give these ideas much thought at times and are trying to complicate matters for complicating’s sake.
EmmaJune 2, 2020 at 11:12 am #447214
Many thanks for that Ruth, very helpful.
EmmaJune 2, 2020 at 11:13 am #447216
Yes, there’s a recurring problem (over YEARS and YEARS!) of them using a phrase that has a Very Precise Meaning to describe something that is kind of similar, but not the thing…June 2, 2020 at 11:38 am #447226
Are learners still in learning but past their planned end date on the IlR, allowed to have a break in learning?
They too wouldn’t have any in programme funding left?
And what would the planned end date be on their return as we usually just calculate this by adding period of break to their original planned end date?
ThanksJune 2, 2020 at 6:51 pm #447262
I think technically “yes”, ie I don’t think they’d error in the ILR? And you’d just make an assessment of how long they *need* when they come back, based on what else they’ve got left to do (assuming they’re behind schedule which is why they’ve not completed on time)?
You’d need to be pretty hot on keeping on top of them though, particularly if they don’t come back before R04 next year, because it’s going to look weird in the QAR data…June 3, 2020 at 11:41 am #447308
Thanks Steve – would setting a realistic revised end date not mean that the provider would also need to evidence more off the job hours than those originally planned though?
In terms of QAR, wouldn’t they just count as a fail if they don’t return by R04 like other overdue breaks?
Thanks againJune 3, 2020 at 9:54 pm #447425
yes, but, again, you’re changing the plan anyway, so yes, you’d have to evidence more.
there’s actually an additional year in there before they count as a fail*, but it’s always good to know where your BILs are!
*so, someone on a break in 18/19 R14 has to be back by 20/21 R04 to not count as a failJune 4, 2020 at 1:18 pm #447525
Thanks Steve, but yes say they were behind schedule so hadn’t done the fully planned 20% at time of going on BIL due to missing some classes previously, and say it is those classes that the provider needs to deliver when they return, this would still only make the OTJ back to the original amount planned? So by adding some time onto the end for how long they’d need and only delivering enough hours to satisfy the original plan, would this learner technically be in breach as they wouldn’t have 20% OTJ covering planned durations of both episodes?
Thanks again for the help!June 4, 2020 at 6:49 pm #447600
Yeah, they’ll need to do more more. Nobody said BILs were easy 😉June 5, 2020 at 12:53 pm #447668
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