Just after some feedback for those that have recently had an audit or even just your opinion please…
Re commitment statements and apprenticeship agreements – at what point do you get this document fully signed by all 3 parties?
If it is signed after the start date, are your signature dates at this date or are they filled in with the start date?
If the signature date is after the start date has this been pulled up in audit, and if so what was the result? Ie is this a management control point or is it a clawback of funds for the period between start date and signature date?
The rules are clear as for the commitment statement:
P63 Before the apprenticeship starts and before the apprenticeship agreement is signed, you must ensure that the apprentice and their employer have contributed to and signed a copy of the commitment statement (often known as the individual learning plan). This should set out how all three parties (apprentice, employer, and main provider) will support the achievement of the apprenticeship.
For the Apprenticeship Agreement:
P25 You must have evidence that the apprentice has an apprenticeship agreement with their employer at the start of, and throughout, their apprenticeship.
The consequence for not having these documents signed on or before the start date is:
P26 If the apprenticeship agreement is incomplete and/or does not meet the statutory requirements the individual will not have a valid agreement and will not be eligible to receive funding.