Martin West

Feconnect has been replaced by ESFA communities.

Feconnect is read only and it is not possible to create or reply to topics or posts. To search feconnect we suggest you use site specific searches. ESFA Communities is now live. Feconnect users will need to create a new ESFA communities account to post, reply or subscribe for email alerts.



Forum Replies Created

Viewing 25 posts - 1 through 25 (of 8,201 total)
  • Author
    Posts

  • Martin West
    Spectator

    Hi,
    See the following guidance from the funding rules.
    P311 If there is a change of circumstance during the programme, in relation to the working hours of the apprentice, you must discuss and agree, with the employer and apprentice, if this change has a material impact on the current training plan.
    P312 You must document this discussion, which must include:

    P312.1 Whether the apprentice can continue to study for the same volume of off-the-job training hours per week;
    P312.2 Whether off-the-job training can still be delivered within the new working hours of the apprentice and
    P312.3 Whether the ability of the apprentice to undertake end-point assessment is impacted.
    P312.4 Whether the programme is being changed as a result of this discussion.

    P313 Where all parties agree that there is no material impact on the current training plan, the main provider:
    P313.1 Must not amend the apprenticeship documentation (apprenticeship agreement, commitment statement, contract for services) or the ILR

    P314 Where all parties agree that there is a material impact on the current training plan, the main provider:
    P314.1 Must agree with the employer and apprentice how the change impacts on the duration.
    P314.1.1 If moving from full-time to part-time, please see paragraph P41;
    P314.1.2 If moving from part-time to full-time, the programme must still meet the minimum duration and off-the-job training requirements.

    P314.2 Must work with the employer to extend the apprenticeship agreement.
    P314.3 Must amend the apprenticeship documentation (commitment statement, contract for services) to outline the new expected end date.
    P314.3.1 The off-the-job training hours that were agreed at the beginning of the programme do not change (unless, as part of the discussion, it is also agreed that additional training is appropriate because of the change of circumstance).
    P314.4 Must not amend the ILR (the planned learning end date on the ILR does not change once it is submitted (with the exception of a data input error at the beginning of the programme).

    P41 Where a part-time working pattern is needed, you must agree with the employer and the apprentice the extended apprenticeship duration. You must extend the minimum duration using the following formula:
    P41.1 12 x 30/average weekly hours = new minimum duration in months; or
    P41.2 52 x 30/average weekly hours = new minimum duration in weeks
    HTH

     
    in reply to: Full-Time to Part-Time Learner #474735

    Martin West
    Spectator

    They can have new starts only from their DAS account. Existing Apprentices cannot move from Procured to the employers DAS account.

     
    in reply to: Procured funding #474708

    Martin West
    Spectator

    Hi,
    You do not need to recalculate the OTJ training hours, but you may need to extend the duration in the commitment statement only but not in the ILR as this must not be changed.
    HTH

     
    in reply to: Full-Time to Part-Time Learner #474702

    Martin West
    Spectator

    Have any reached the gateway and have an actual end date recorded?

     

    Martin West
    Spectator

    Have you enter the [ACT date to] on the BIL record the same as the actual end date?

     

    Martin West
    Spectator

    What is the error reference?

     

    Martin West
    Spectator

    If you do not have a contract for none levy you should use ACT 1 (Employer on DAS) and claim the funding though the AS.

     
    in reply to: Contract Type change after redundancy #474603

    Martin West
    Spectator

    Exclude them

     
    in reply to: Recording non starters in ILR #474597

    Martin West
    Spectator

    You exclude them from the ILR if they have not undertake one session of learning.
    HTH

     
    in reply to: Recording non starters in ILR #474593

    Martin West
    Spectator

    Hi Kelly,
    You should use actual dates (within 7 days) for start and planned end date as funding is drawn down over the planned duration.
    HTH

     
    in reply to: Functional Skills #474587

    Martin West
    Spectator

    Hi,
    You do not complete the achievement (completion) date as the EPA has not been completed and the actual end date will remain the same.

     
    in reply to: Withdrawal before EPA #474565

    Martin West
    Spectator

    Hi Barney,
    The following is from the Provider Support Manual you can use this where there a gap of less than 30 days between employers
    Apprentice changes employer during the apprenticeship
    If there is a change to the apprentice’s employer during their programme, then you must record a new Learner Employment Status record to reflect this.
    A new Apprenticeship contract type FAM record must be added if the new employer has a different apprenticeship contract type to the previous employer, for example if the apprentice has changed from an employer who is funded through a contract for services with the employer, to an employer who is funded through a contract for services with the ESFA that does not have an account on the apprenticeship service, then a new FAM record with ACT2 must be recorded. Levy paying employer to a non-levy paying employer There should be no changes made to the learning aims.
    You must record a new price record on the programme aim; this price must reflect the cost of the remaining amount of the programme to be delivered with the new employer. This residual cost must be recording using AFinCode = 3 for training and AFinCode = 4 for assessment, as applicable.

    HTH

     
    in reply to: Change of Employer Process #474543

    Martin West
    Spectator

    Hi,
    Naming your CSV file
    37. Your file must follow these naming guidelines for our system to accept your EAS
    submission.
    Must end with the .csv file extension and follow this format
    EASDATA-LLLLLLLL-yyyymmdd-hhnnss.csv where:
    L = UK provider reference number (UKPRN) – this must be 8 characters
    y = year at file creation
    m = month at file creation
    d = day at file creation
    h = hour at file creation
    n = minute at file creation
    s = second at file creation

    HTH

     
    in reply to: EAS Submission error #474537

    Martin West
    Spectator

    Hi Lisa,
    Your MIS provider has been confused by the wording in the ILR specifications, last year the notes include “Planned off-the-job training hours for the individual apprentice over the full apprenticeship (excluding the end point assessment period) by the training provider, sub-contracted training providers and the employer” this is very clear that is the same as the hours recorded on the Apprenticeship Agreement and commitment statement for the full duration of the practical period.
    HTH

     
    in reply to: PLH/PDSAT Report #474525

    Martin West
    Spectator

    You do not record these any differently in the ILR

     
    in reply to: Apprenticeships funded by transfer of levy funds #474517

    Martin West
    Spectator

    For apprenticeships this field collects the Planned off-the-job training hours (as defined in the funding rules) that will be delivered to the individual apprentice over the full apprenticeship (excluding the end-point assessment period) by the training provider, sub-contracted training providers and the employer.

     
    in reply to: PLH/PDSAT Report #474511

    Martin West
    Spectator

    Hi Mark,
    I have taken the full guidance from the PSM so you can know what to do:
    Apprentice takes an agreed break in learning
    If the apprentice is taking an agreed break in learning and intends to return, for example for economic reasons, long term sickness, maternity leave or religious trips, then the programme and component aims must be closed. Refer to guidance for recording an agreed break in learning.
    The Date applies to for the latest Apprenticeship contract type FAM records (on the programme aim and any English or maths aims) must be set to the Learning actual end date of the aim.
    Record any repayments of employer co-investment, if applicable, using AFinType = PMR and AFinCode = 3.
    You must not record a break in learning unless the employer and apprentice have agreed this, the apprentice is intending to return to learning at a later point, and you have evidence supporting this.
    When the apprentice returns, a new programme aim and new component learning aim(s) are recorded. Refer to guidance below for recording new aims when an apprentice returns from an agreed break in learning (as below). The original learning aims on the ILR must not be reopened.

    Record the price details as required using AFinType = TNP and the applicable codes. The price recorded on the new programme aim should be the same as the price prior to the break in learning unless you and the employer have negotiated a new price for the programme.

    You must continue to return all aims and financial records for the apprenticeship, including the records prior to the break in learning, until the apprenticeship is completed or the apprentice withdraws from the programme.

    Recording new aims when a learner returns from an agreed break in learning

    Learning start date
    Programme aim: Date on which the learner restarts the programme after the break
    Other aims: Date on which the learner restarts the learning aim after the break

    Original learning start date
    Programme aim: Date on which the learner originally started the programme
    Other aims: Date on which the learner originally started the learning aim

    Learning planned end date
    Programme aim: New planned end date for the programme
    Other aims: New planned end date for the learning aim

    Funding adjustment for prior learning
    Programme aim: Not returned
    Other aims: Proportion of the learning aim still to be delivered

    Restart indicator (Learning Delivery FAM)
    Programme aim: code RES1
    Other aims: code RES1

    HTH

     
    in reply to: R68 Error and EPAOrgID_03 error? #474501

    Martin West
    Spectator

    Hi Mark,
    EPAOrgID_03
    If the End point assessment organisation has been returned (LearningDelivery.EPAOrgID is known) there must be an associated price record
    (error where there is no record where (AppFinRecord.AFinType = TNP and AppFinRecord.AFinCode = 2 or 4)
    This would indicate you do not have a TNP 2 price

    R68
    Indicates you have two Apprenticeship financial records that are the same

    You have said His original POT was paused (Completion6/Achievement3) and then subsequently made a leaver (Completion/Achievement 3/3) when he restarted but you would not change the completion status from 6 when returning from a BIL.

    On the return from the BIL record you have TNP1 – Residual training cost £2600 and TNP2 – Residual assessment price £600 which if you have renegotiated the price should be recorded as TNP 3 and 4 if not you use the original TNP 1 and 2 price

    From the ILR PSM guidance:
    Record the price details as required using AFinType = TNP and the applicable codes. The price recorded on the new programme aim should be the same as the price prior to the break in learning unless you and the employer have negotiated a new price for the programme.
    HTH

     
    in reply to: R68 Error and EPAOrgID_03 error? #474495

    Martin West
    Spectator

    Where provision is for your your own employees then the training price must reflect your actual costs.

     
    in reply to: TNP 1 and 2 #474480

    Martin West
    Spectator

    If you do not know the EPA costs at start you only return TNP 1 (training costs) as negotiated with the employer. It is not intended that you just claim the CAP, it is supposed to be your costed training costs.
    P215.2 You must enter the negotiated prices for training and end-point assessment onto the ILR. Where you and the employer do not know the details of the end-point assessment organisation at the start of the apprenticeship, you must enter the price for end-point assessment once this has been confirmed. This field in the ILR must be left blank until the price of the end-point assessment has been confirmed.

     
    in reply to: TNP 1 and 2 #474476

    Martin West
    Spectator
    in reply to: Re. Apprenticeship Component Aim #474467

    Martin West
    Spectator

    Hi,
    You would only attracted the balance of funding left and you may have to ask the AS to ask the previous provider to stop the record if it is still live on the system.
    HTH

     
    in reply to: DA Apprenticeship- Repeat funding query #474461

    Martin West
    Spectator

    Yes the Agreement Identifier field: AgreeId has been removed from the ILR for 20/21

     
    in reply to: ERN #474457

    Martin West
    Spectator

    Hi Caz,
    The learners indicated on the report and data file indicated the reason for changes in your funding for the period and not necessarily any errors.
    HTH

     
    in reply to: FM 36 Learner Level Summary Reports #474427

    Martin West
    Spectator

    Hi,
    I think it is validation rule LearnStartDate_19
    For starts on or after 1 August 2020 (LearningDelivery.LearnStartDate >= 2020-08-01), if the learner is undertaking an apprenticeship standard programme (LearningDelivery.ProgType = 25), then the Learning start date of the component aim (LearningDelivery.AimType = 3), must not be after the ‘LastDateStarts’ date for this Standard in the Standard table in LARS
    (Error where (LARS_Standard_LastDateStarts <> null and LearningDelivery.LearnStartDate > LARS_Standard_LastDateStarts) from the LARS_Standard table where (LARS_Standard = LearningDelivery.StdCode)
    This rule is not triggered by restarts (LearningDeliveryFAM.LearnDelFAMType = RES)

    As LARS_Standard_LastDateStarts=27/07/2019 then they should have started the FS before now as it is advised that FS should be undertaken at the start of the Programme.

    You should be able to start FS any time during the practical period, so I do not understand the purpose of this rule or if the rule is working as intended by the ESFA.
    You should report this as an issue.
    HTH

     
    in reply to: FS start date error #474403
Viewing 25 posts - 1 through 25 (of 8,201 total)